Catalyst Campaign Partners LLC
Data Privacy & Security Policy - Updated April 2025

Effective Date:

Introduction

Catalyst Campaign Partners, LLC ("Catalyst," "we," "us," or "our") is committed to safeguarding your privacy and protecting your personal data. This Privacy Policy explains how we collect, use, store, share, and protect your personal data when you use our website (www.catalystcampaign.com) or our services.

Contact Information:

Email: info@catalystcampaign.com
Mail: Catalyst Campaign Partners, LLCc/o ZENBUSINESS INC.41 STATE STREET, SUITE 112ALBANY, NY, 12207, USA
Phone: (518) 293-0456

1. Definitions

Personal Data: Any information that enables us to identify individuals directly or indirectly, including name, identification number, location data, online identifier, or other specific factors.

Special Category Data: More sensitive personal data requiring additional protection, including information about racial or ethnic origin, disability status, and health.

2. Data Processing Location

If you're accessing our website or services from outside the United States, please note that your personal data will be transferred to, stored, and processed in the United States, where our servers and central database are located.

3. Personal Data We Collect

3.1 Information You Provide

You may provide us with personal data in various ways, including:

• Information about your organization's donors and constituents
• Files shared via email or cloud services
• Forms completed on our website
• Job applications for roles with our clients
• References for current and former employees
• Correspondence via post, phone, or email

This may include: name, address, email, phone number, resume, professional history, academic background, job suitability information, interview notes, references, competencies, extracurricular activities, and other Special Category Data you choose to disclose.

3.2 Information We Collect Automatically

When you visit our website or interact with us, we may collect:

• IP addressInformation about your visit
• Browsing history on our website
• How you use our website or technology

This information is collected through cookies and similar technologies. For EU visitors, we only use "strictly necessary cookies" required for website operation.

3.3 Information from Other Sources

We may receive personal data about you from:

• Publicly available sources (corporate websites, GuideStar, LinkedIn, social media)
• Screening service providers
• Current and previous employers (as references)
• Prospective employers (our clients)

Our clients may provide us with personal data about their alumni, friends, members, patients, and other constituents who are volunteers, donors, and donor prospects. We retain this information for six months before deletion.

4. How We Use Your Personal Data

4.1 For Clients and Potential Clients

We process your personal data to:

• Fulfill our contractual obligations
• Process inquiries about our services
• Manage customer accounts
• Provide our services
• Notify you about service changes
• Respond to requests and provide support
• Manage client relationships

4.2 For Candidates and Others

We process your personal data to:

• Enable participation in surveys
• Send relevant marketing communications
• Submit your applications to our clients
• Assess your qualifications for positions
• Provide candidate information to clients
• Review references and facilitate background screening
• Contact you regarding job applications or matching positions
• Comply with legal requirements
• Resolve disputes
• Maintain website security
• Administer our website and business operations
• Develop and improve our services

5. Data Retention

We store your personal data for as long as you engage with our services or as necessary to:

• Comply with legal obligations
• Resolve disputes
• Enforce agreements and rights

You can opt out of our services and communications at any time, and we will delete your personal data within thirty days upon reasonable request.

For candidates, we may store your data after an executive search to consider you for future opportunities, with your consent.

6. Do Not Track Signals

We do not respond to web browser "do not track" signals. Your website navigation may be tracked as part of our user information gathering process.

7. How We Share Your Personal Data

We will not sell or transfer your personal data to third parties except in the following situations:

• With service providers bound by law and contract to protect your data
• With analytics and search engine providers (in non-identifying form)
• With our clients considering you for positions
• With your references to support job applications
• With legal entities during business transitions (joint ventures, mergers, sales)
• To enforce our rights, protect property, or ensure safety
• With public authorities when required by law
• For legal advice when necessary

8. Your Rights

8.1 Right to Withdraw Consent

You may opt out of receiving our communications by following the opt-out instructions in each email.

8.2 Right to Change Personal Data

You have the right to access, correct, and request removal of your personal data by emailing us.

8.3 European Privacy Rights

Under applicable European law, you may have rights to:

• Access your personal data
• Correct inaccurate data
• Request erasure of your data
• Restrict processing of your data
• Transfer your data to a third party
• Object to processing
• Withdraw consent

We aim to respond to requests within one month but may extend that period by two months when necessary.

To exercise these rights, please email info@catalystcampaign.com with a copy of your ID. We may request additional information to confirm your identity.

9. Cookies

We use cookies (small files stored on your device) to recognize your browser when you visit our website. Cookies may store preferences but cannot read data from your hard disk or other sites.

You can change browser settings to refuse or restrict cookies and delete them at any time. This may affect website functionality.

For EU visitors, we only use "strictly necessary cookies" required for website operation.

10. Changes to This Privacy Policy

We may update this Privacy Policy at any time. Changes will be posted on this page, so please check back frequently. The most recent version is reflected by the date at the top.

11. Third-Party Links

Our website may contain links to third-party websites. These websites have their own privacy policies, and we accept no responsibility for these third-party policies. Please review them before submitting personal data to these websites.

12. Privacy Policy Statement for Zoom SMS Communication

At Catalyst Campaign Partners LLC, we prioritize the privacy and security of our clients, employees, and partners. This Privacy Policy Statement outlines our practices regarding SMS communications through Zoom's SMS integration services. By using our SMS services, you consent to the practices described herein.

Purpose of SMS Communication:

We utilize SMS communication for:

• Confirming meetings, appointments, and consultations
• Sending timely updates and alerts
• Issuing reminders and follow-ups related to ongoing campaigns or client engagements

Collection and Use of Personal Information:

• Information Collected: We may collect your phone number and relevant personal information provided by you to enable effective SMS communications.
• Use of Information: Your personal information will be exclusively used for the stated purposes. We will not disclose your information to third parties without your explicit consent, unless required by law.

Consent:

• Obtaining Consent: By providing your phone number, you consent to receiving SMS communications from Catalyst Campaign Partners LLC.
• Revoking Consent: You may opt out of SMS communications at any time by following the opt-out instructions included in our messages or by contacting us directly.Data Security:
• Protection Measures: Catalyst Campaign Partners LLC employs robust security practices to safeguard your personal data against unauthorized access, alteration, disclosure, or destruction.
• Data Retention: We retain your personal information only for the duration necessary to achieve the intended purposes or as mandated by applicable laws.

Compliance with Zoom SMS Integration:

• Business Registration: Catalyst Campaign Partners LLC adheres to Zoom's requirements for SMS services, including the registration and approval of our business information, ensuring compliance with industry standards and regulations.
• Approval Process: We complete all necessary procedures to maintain compliance with Zoom’s SMS policies and industry best practices.
• We do not share personal data (phone numbers) and consent with third parties / affiliates or partners. No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. All other categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

Your Rights:

You have the right to access and update any personal information held by Catalyst Campaign Partners LLC. For updates or corrections, please contact us directly. Should you have any concerns regarding our SMS communications practices, please reach out, and we will promptly address your inquiries.

Thank you for entrusting Catalyst Campaign Partners LLC with your information. We are dedicated to maintaining your privacy and securing your data. We do not share or sell your mobile information for marketing purposes.